Brocade

☜ Table of Contents

1 Using Brocade

STCV descriptions are made in the web-based Library Information Management System of Brocade Library Services. Brocade is developed and maintained by Anet at the University of Antwerp. This software provides the input form for rare books, thesauri or authority files and the possibility of creating different OPAC's.

2 Special characters

Most fields in Brocade allow limited HTML input. Some frequently used HTML-tags are:

• <br> to indicate a line-break
• ^and to put signs in superscript

Besides these, there are also some special abbreviated notations:

• Characters between curly brackets (braces) {} appear in superscript

*<<pi>> or <<03C0>> for the letter π

• <<chi>> or <<03C7>> for the letter χ
• <<aelig>> and <<AElig>> for æ respectively Æ
• <<oelig>> and <<OElig>> for œ respectively Œ

Brocade recognises all characters from the character set iso-latin-1. A list of codes is available for other characters. Greek letters may be entered in different ways: between double angle quote (such as <<pi>>), with the function 'Special characters' in a text editor, or by using a Greek layout for the keyboard. The system automatically converts the entered Greek characters into the correct numerical code.

3 Authority Records

Brocade is a system of relational databases. Different groups of similar information such as information about authors, corporate authors, geographical names, printers, and so on are saved in separate files. This has the advantage that information should, in general, only be entered once and can from then on be recalled, consulted and completed.

These files are authority files. This means that the information in these records may only be altered by someone who is authorised to do so. This increases the coherence and consistency of the files. There are no limits, however, on consulting the files. The authority files make it easier to manage recurring information and to link this information to descriptions.

3.1 Personal Authors

Personal authors are found in the authority file 'Personen' [people], corporate authors in the file 'Corporatieve auteurs' [corporate authors]. The process described here is similar to that of geographical names and printers.

Personal authors are systematically saved in the 'Personenthesaurus' [people thesaurus]. Care is taken to bring all possible variant forms of the same personal name under the same main form. The principle is: one person receives one thesaurus record. The main form is the normalised, 'arbitrary' name by which the author is best known. For classical and medieval authors, we use the main form as it is given in RAK (Regeln für die alphabetische Katalogisierung). The name form in this field is noted as follows:

Last name, particles, First name [extension]

By particles we mean all prefixes added to a name but separated from this by a space or an apostrophe. Only the Irish and Scottish particals O'... en Mac.../Mc... are retained with the name. A comma followed by a space is place between elements. The extension is entered in a separate field and appears in the indexes always between square brackets. Some extensions may be entered in a controlled manner, but free entry is also possible. The extension may for example contain indications such as 'jr.' or 'sr.' of classical indications to distinguish homonyms ('rhetor', 'philosophus'). A Roman numeral indicating a generation in a dynasty or family, is not placed in the extension but added in the main form after the first name. The particle 's.' for a saint is never present in the main form but can be added in a separate reference term containing the just the author's first name.

Example: Main form of an author
Brande, vanden, Stijn [jr.]
Hollander, d', Joost

Example: Main form of a printer
Bellerus, Petrus I [Widow and heirs]

These records then contain all relevant references by which the author is known, or that appear in consulted works and literature. Both the main form and the reference terms are indexed, meaning the user will effortlessly arrive at the correct record. Someone looking for the term 'Suivius' will be referred to the main form of 'Hazart, Cornelius'. After clicking on the main form, you arrive at the authority record itself, where all the reference terms are presented.

3.1.1 Relations

For each personal author, a minimum of two and usually three types of relation are made:

• the period in which the person lived: an author living and working in the seventeenth century receives the indication '92.17'
• the geographical region(s) in which the person was active
• usually an indication of the profession or capacity in which a person was known is added, for example 'juristen' [lawyers], 'Italiaanse letterkunde' [Italian literature] or 'Christendom: personen' [Christianity: people].

Frequently used relations

Subject (Dutch)	Subject (English)	Code
Biografie: oudheid	Biography: antiquity	92.001
Biografie: 1-499	Biography: 1-499	92.001.9
Biografie: 1600-1699	Biography: 1600-1699	92.17
Christendom: personen	Christianity: people	27.92
België: personen	Belgium: people	949.3.92
Frankrijk: personen	France: people	944.92
Italië: personen	Italy: people	946.1.92
Nederland: personen	The Netherlands: people	949.2.92
Spanje: personen	Spain: people	946.0.92
Latijnse letterkunde: auteurs	Latin literature: authors	971.92
Middeleeuwse Latijnse letterkunde: auteurs	Medieval Latin literature: authors	871.3.92
Neolatijnse letterkunde: auteurs	Neolatin literature: authors	871.6.92
Nederlandse letterkunde: auteurs	Dutch literature: authors	839.3.92
Franse letterkunde: auteurs	French literature: authors	840.92
Spaanse letterkunde: auteurs	Spanish literature: authors	860.92
Filosofen	Philosophers	10.92
Kerkvaders	Church Fathers	23.012.92
Historici	Historians	93.92
Juristen	Lawyers	34.92
Medici	Doctors	61.92
Grafici	Graphic artists	76.92
Wiskundigen. Statistici. Logici	Mathematicians. Statisticians. Logicians	51.92
Uitgevers. Drukkers. Boekverzorgers. Bibliofielen	Publishers. Printers. Lay-outers. Bibliophiles	09.92
Bibliografen. Bibliothecarissen	Bibliographers. Librarians	02.92

3.1.2 Scope notes

Personal authors always receive a scope note of the type 'bio'. This note contains, as much as possible, at a minimum the year of birth ('begindatum' [start date]), the year of death ('einddatum' [end date]), the place of birth ('beginplaats' [start place]) and the place of death ('eindplaats' [end place]). If no exact year is known, this is noted as: 'c. 1608'. Years before our calendar are indicated with 'ante Chr.' Indications such as termini post or ante quem or centuries are converted to a circa-indication. Place names are always recorded in Dutch, without additions. Further clarifications could potentially be added in the biographical scope note itself.

The free field in the biographical scope note may be utilised in any way. Entering information is compulsory for religious authors: for these authors the order to which they belonged is always mentioned here. The order-indication is abbreviated according to the list of Herwig Ooms, Repertorium universale siglorum ordinum et institutum religiosorum in ecclesia catholica, Brussels 1959. For saints, their feast day is always mentioned.

The biographical scope notes are always internal: they can not be seen or consulted by the end user.

The field 'Bron' [source] contains the bibliographical references used to find the information for the scope note. Preference is given to the known standard works and works present in the STCV list of references. If the information is derived from an external online database, the link to this may be added here.

3.1.3 References

It is possible for authors to put in a hyperlink to an external database. Important databases are the RKD (for graphic artists), Agrippa (for Flemish authors) and BBKL (for religious authors).
→ RKD: Rijksbureau voor Kunsthistorische Documentatie (www.rkd.nl)
→ BBKL: Biographisch-Bibliographisches Kirchenlexicon (www.bbkl.de)

3.2 Corporate Authors

Inputting corporate authors is largely similar to personal authors. Religious institutions receive a structured main form consisting of an abbreviation of the order, followed by the location, potentially followed by a further reference. The rules for transcription and the use of capital letters are followed.

Examples

S.J., Brugge
S.J., Antwerpen, college
Raad van Brabant

Staten van Brabant

3.3 Rare Book Printers

The main words and reference terms for publishers, printers and book sellers follow largely the same rules as those for authors. However, no relations are added. Furthermore, the authority record of the printer receives a number of additional scope notes that may help in the identification:

1. biography
2. address
3. (shop) sign
4. profession

Fields must be added in the order indicated above. In the fields address, sign and profession, information is noted as follows.

• first: the first piece of information in normalised form, followed by the years for which it is valid
• then: potentially a second piece of information in the same manner
• finally: per main form, all the non-normalised variants found in described editions are added.

To prevent that empty fields are deleted by the system, a hyphen (-) is added.

Example: Mommaert, Jan I

Address	Brussel 1603, 1606, 1608, 1610-1613, 1615, 1617, 1620, 1626-1631 achter het Stadhuis, tegenover Onze-Lieve-Vrouwefontein 1617, 1620 achter het Stadhuis 1608, 1615, 1626, 1628-1629 achter het Stadhuis, in de Stoofstraat 1603, 1611 achter het Stadthuys, teghen ouer onse L. Vrouwe Fonteyne woonende achter t'Stadt-huys achter Stadt-huys achter Stadt-huys, inde stoof-strate
Sign	in de Drukkerij 1603, 1608, 1611, 1628, 1631 in de Druck erije [!] inde Druckerye De l'Imprimerie sub signo Prœlio Typographici
Profession	Gezworen boekdrukker 1606, 1610, 1612, 1630 gezworen boekdrukker der prinselijke stad Brussel 1626-1627 Drukker van de stad 1631 typ. jur. imprimeur iure imprimeur juré ghesworen boeckdrucker der Princelijcker Stadt Brussele Imprimeur jurè de la Ville de Bruxelles Civitatis Typ.