STCV. Bibliography of the Hand Press Book

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Checklist for cataloguers

How to start?

[under construction]

Adding a copy to an existing description ('double')

Double-checking

If you think the copy of the book you have on your desk matches an existing description in STCV, thoroughly double-check everything, especially the following fields:

Make a note of everything that does not match the existing description 100%.

  • Identical?:
    • Good, move on to the next step
  • Differences?:
    • Are the differences only related to copy-specific things, e.g. binding mistakes, number of illustrations, missing folio's/gatherings, ...?
      • Keep them in mind and move on the the next step
    • Are the differences not copy-specific?:
      • Are they minor and you're unsure about what to do?: Add your copy-specific information but take a note of your observations and concerns so they can be discussed during the 'B-control phase'
      • Are they major, e.g. significant alteration in fingerprint or title? This might not be a match after all. When in doubt, do not make any changes but take a note of your observations to discuss during the 'B-control phase', or, if it's more urgent, get in touch.

Adding copy-specific information

When you are satisfied that the book in hand matches the existing record, add the necessary information for this copy.

  • Open the record in Brocade:

'Catalografie' → 'Titelbeschrijvingen invoeren/wijzigen' → 'bewerk een record': =STCVnummer (of c:stcv:nummer)

Completing the record

The more copies of a specific edition are described, the more accurate and complete the record becomes. It is therefore important when adding 'doubles', to also check whether you can add to or improve the existing record. This could be as simple as adding a more specific or additional keyword, adding a bibliographical reference, or adding a link to an available online digitised copy.

  • Example: all copies described so far lack the last folio and suspect it might be blank

The collation will be something like: A-D{8} (lacks D8, blank?). If your copy contains the last folio and it is indeed blank, do the following:
→ change the collation to: A-D{8} (D8 blank)
→ change the pagination to: ..., [2 blank] p.
→ correct the sheet count to the appropriate number: e.g. 3.88 to 4
→ make sure that all previously described copies have an annotation: <INC> lacks f. D8 (blank)

  • ! IMPORTANT ! As of October 2015:

A number of additions and changes were made to the cataloguing rules in October 2015. Records created before this time were marked with the 'status' ['lidmaatschap'] so (STCV - old model). When editing such a record, you're required to check the following keywords, make the necessary changes and then, once done, delete this 'so'-membership. This way, we can keep track of the status of each record and eventually all records will be updated to adhere to the latest cataloguing rules.
Among many other changes, we also added some new keywords, namely:

Check the book; if any of these keywords are relevant to the edition you're describing, please add them to the record and once you've done that, delete the 'so'-state. If none apply, please also delete the 'so'-state. By deleting this state, you indicate to all other cataloguers that you have done this check and that the record adheres to the latest cataloguing rules.

Creating a new description ('new')

To create a new description in Brocade, do the following:
'Catalografie' → 'Titelbeschrijvingen invoeren/wijzigen' → select 'nieuw record' → click on 'registreer'
A new STCV record is created with the following status ['lidmaatschap']: 'stcv' and 'sa'

Information for cataloguers (cataloguing remarks)

If you have any remarks that are useful for other cataloguers (e.g. mistakes in signatures or pagination), create a new field here for internal remarks.

Language

Add the target language(s) and, if applicable, the source language(s) and mediating language(s).

Title

  • Add the title following the transcription rules; make sure to retain the first 5 words if possible
  • Choose the type of title (almost always 'hoofdtitel:ondertitel')
  • Add the language in which the title is given
  • Choose the source from which you transcribed the title (usually title page)
  • If needed, add a second title field for other types of titles (e.g. filing title), following the instructions.

Author

  • Search in the authority records; choose or add the exact reference term (source: title page) or the main form (source: document/external)
  • Add a function
  • Choose the source
  • If needed, add other author fields (e.g. other authors, illustrators, editors, translators, ...)

Always follow the instructions when working with authority records for personal authors!

Corporate author

Only use this when appropriate. The way to add corporate authors is similar to personal authors. Follow the specific instructions.

Edition

  • Brief rendering in English of the edition statement found in the book (title page or potentially in the prelims): e.g. Second, enlarged edition
  • For a translation: e.g. Translated from the French into Dutch
  • Source: nearly always 'title page'

Imprint

There are two types of imprint: regular and copy imprint. The standard type is set to 'regular'. If you do encounter a copy imprint, do not forget to change the type accordingly. If more than one imprint is needed, create additional imprint fields for each one.

Printer

  • Search in the authority records for a record marked STCV; choose or add the exact reference term (source: title page/colophon) or the main form (source: document/external) and check for new information to add to the scope notes
  • Add a function, unless the imprint is in Latin
  • Choose the source

Always follow the instructions when working with authority records for printers!

Place of publication

  • Search in the authority records; choose or add the exact reference term (source: title page/colophon) or the main form (source: document/external)
  • Choose the source

Always follow the instructions when working with authority records for geographical codes!

Year of publication

  • Enter the year in the field 'sorteer op' [sort by]
  • Choose the correct year code, depending on the source: (), [], (col.], etc.
  • For multi volume works over multiple years: use "year 1" and "year 2"

Collation

There are two types of collation: normal and oblong. The standard type is set to 'normal'. If you do encounter an oblong edition, do not forget to change the collation type accordingly.

For multiple volumes:

  • General collation field: only format is chosen and number of volumes ('x volumes') is entered under quire structure. Pagination is left blank.
  • Individual collation fields per volume: 1# pagination + 1# quire structure; 2# pagination + 2# quire structure; etc. Format is left blank

Annotations/Notes

Annotations or notes are added in the text field in English. The type is chosen accordingly. The language is always 'universal' (standard). Additional annotation fields can be created as needed. The order of the notes can be altered by changing the note number preceding the annotation field.

  • Type 'alg' (general): e.g. 'Date derived from approbation (f. R3 recto)' or 'Probably printed in the Southern Netherlands'
  • Type 'with': [author], title (f. F2 recto - f. L4 verso)
  • Type 'br' (bibliographical reference): [[code]] number

For external databases such as STCN, we now add a direct link instead of an annotation!

  • Type 'sheet' (sheet count or number of sheets): e.g. 12.75 (always with a full stop instead of a comma!)
  • Type 'price' (price quotation): e.g. 1 stuyver (f. A1 recto)

Fingerprint (bibliographic number)

  • Enter the year-format code followed by the different fingerprint positions
  • The type is always set to 'fingerprint'
  • If multiple fingerprints are needed (e.g. multi volume works), create another fingerprint field

Relations with other descriptions

(under construction)

Links

We use the block 'Inhoud' [contents] for adding links in 2 specific cases: links to digitised copies and links to bibliographical databases.

  • Specific instructions for adding links to digitised copies
  • Specific instructions for adding links to bibliographical databases

If you have any doubts of questions, please get in touch! If a record contains images/photographs, those metadata are also found here in individual blocks of 'inhoud' with the type 'illustratie' [illustration]. These are not (usually) added manually though, but through a batch upload. Do not change anything that you find here.

  • If you need to create an additional block of 'inhoud', please click on 'Extra inhoudsveld(en)'.

Keywords

Add keywords by directly entering the codes (e.g. d011) or by searching for them in the authority records under 'STCV codes'.

Copy-specific information

To add new copies ['nieuw plaatskenmerk'], we only use 4 of the available fields:

  • Institution: search for and add the relevant code
  • Call number (shelfmark): enter the number in the institution's own notation-system
  • Holding ['bezit']: only in the case of multi volume works; e.g. 1#-2# in 1 volume
  • Annotations: in the following order and separated by '<br>':
    • <CON>
    • <INC>
    • <BM>
    • <ILE>
    • Remarks e.g. 'With 5 engravings outside collation'