The STCV is per definition conceived as a digital database, with no intention of resulting in a paper version. The use of thesauri and the indication of the source of the information and the function of the author, make it possible to easily find the described works by any possible author. The distinction between anonymous and non-anonymous works and the related choice of headword or entry, is an aspect that does not present itself in STCV.
Unlike STCN, the STCV records as wide a gamma of 'authors' as possible. This means: all persons or authorities that were involved in the contents or artistic realisation of the book, and whom can be traced on the basis of that. Authors mentioned on the title page(s), in the approbation, the privilege or on the engravings, are recorded as much as possible; people to whom the work was dedicated and that are mentioned in prefaces and dedications, are not. Mentioning all these 'passive' authors would lead us too far. Authors of liminary materials, poems and praise of the author or the work, prefaces, short commentaries, critical apparatus or short biographies of the main author(s) are also not recorded individually.
Brocade is conceived as a system of database parts that are connected to each other (relational databases). Different groups of similar information such as information on authors, corporate authors, geographical names, printers and so on are gathered in separate files. This has the advantage that, in theory, this information needs to only be entered once and can then be called up, consulted and added to time and time again.
These files are conceived as authority files. It means that the information in those files can only be altered by someone who has the authority to do so. This enhances the coherency of the files. Consulting these files, however, can be done without limitations. The authority files therefore simplify the management of recurring information (such as author information) and make it easier to connect this information to records.
Information regarding the author, as treated in this section, is placed in the authority file 'Personen' [people], the corporate authors in the file 'Corporatieve auteurs' [corporate authors]. Processing these is highly similar to the files for geographical names and the printers, that are present in the imprint.
Personal authors are systematically stored in the 'Personenthesaurus' [people thesaurus]. All possible variant forms of the same personal name are carefully brought together under the same main form. The guiding principle is: one person receives one thesaurus record. The main form is the normalised 'theoretical', 'arbitrary' name by which the author is best known. This form is noted in the field as follows:
last name, particles, first name [extension]
A comma is placed between two elements, followed by a space. The extension can be entered in a separate field and appears in the indices always between square brackets. A number of extensions can be entered from a controlled list but free entry is also possible. The extension may, for example, contain indications such as 'jr.' or 'sr.' or classical indications such as 'rhetor' or 'philosophus' and so on. A Roman numeral indicating a generation in a 'dynasty' or family, is not entered in the extension but in the main form itself, after the first name.
Example: Main form of an author
Brande, vanden, Stijn [jr.]
After the main form, these records then contain all relevant variant forms (known in Brocade as 'reference terms') by which the author is known, or that appear in consulted works and literature. Both the main form and the reference terms are indexed, meaning the user will reach the correct record effortlessly. Someone searching for the keyword 'Suivius', will be referred to the main form of 'Hazart, Cornelius'. After clicking on that main form, they arrive in the authority record itself, where all reference terms are presented.
When the author is only mentioned in the title as a derived adjective, we take the main form of that author with 'document' as source indication.
Title: Formulae Terentinianae novo delectuSource indication: Document
Author: Terentius Afer, Publius (main form)
Types of Authors
- personal authors
- corporate authors
☞ Main article: Types of Authors
Choice of Personal Author
How to construct and choose a main form or reference term? Indications for source and function. Primary versus secondary author. And a number of special cases.
☞ Main article: Choice of Personal Author
Inputting Personal Authors in Brocade
Details for STCV cataloguers on how to construct main forms and transcribe reference terms in Brocade and what to do with biographical scope notes.
☞ Main article: Inputting Personal Authors in Brocade
Identifying and choosing personal authors is not always easy. This section offers rules on dealing with a number of special cases:
- different alphabets
- kings and ruling monarchs
- vague or general author indications
- false or dubious names
- multiple authors
- anonymously published works
- mottoes and devices
☞ Main article: Special Cases of Personal Authors
Choice of Corporate Authors
How and when to choose corporate authors in a STCV description.
☞ Main article: Choice of Corporate Authors
Inputting Corporate Authors in Brocade
Details for STCV cataloguers on how to construct main forms and transcribe reference terms in Brocade. An overview of common corporate authors (worldly and ecclesiastical) and a list of common monastic/convent orders and their abbreviations.
☞ Main article: Inputting Corporate Authors in Brocade